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Policies and Procedures: Policy on Acceptance of Donations

Policy:

The Bethlehem University Library Staff continually seeks to add services and materials to the library collection so as to enhance its overall quality and its provision of excellent resources to support the academic curriculum. One of the means by which the library collection can be increased is through accepting gifts of books, periodicals, Braille texts and audio material (especially books on tape that may be used by students with visual impairments), as well as other hard-print and on-line donations based on the following criteria:

        1. The content of the material is current.
        2. The material treats topics related to the academic program of the University.
        3. The material is appropriate for the reading and interest level of the students.
        4. The material is in good condition. Old, worn out, or damaged material, especially books with torn pages, underlined and highlighted passages, and missing pages are not accepted.
        5. Duplicate copies will not be added to the collection unless there is a need (as determined by the Library Staff in consultation with members of the faculty).
        6. Only complete sets of periodicals and journals fulfilling the same criteria stated above will be accepted.

Procedure:

Persons or organizations wishing to make a donation of books, periodicals, Braille texts and audio material (especially books on tape that may be used by students with visual impairments) as well as other hard-print materials to the Library are asked to follow these action steps.

1.     Send list of materials for donation before the materials are shipped: 

It is important that before materials are sent to the Library as a gift that the Library Staff be contacted and have an opportunity to review and approve the list of materials being considered to be donated.  The person or persons who wish to make a donation of library materials should send a list of the material (noting the author, title, publisher, publishing date, number of pages, and any other significant features) to the Library Staff responsible for coordinating such donations, Mrs. Vera Koussa (verak@bethlehem.edu). 

 

2.     Confirmation that materials for donation are appropriate for Bethlehem University:

Under the coordination of Mrs. Vera Koussa, the Library Staff and the appropriate faculty members will decide which materials are acceptable and would be of use to the Bethlehem University community. Mrs. Vera Koussa will then contact the person or persons who wish to make the donation of library materials to explain which materials have been determined to be useful to Bethlehem University.

 

3.     Arranging for shipping materials to Bethlehem University:

Unfortunately, due to cost constraints, Bethlehem University is not able to fund the transportation and shipping costs for the donation of books and other library materials. Consequently, donors are asked to make arrangements for shipping as part of their donation.

 

While the University Library cannot accept responsibility for the payment of shipping the donated books, we have been successful at times in making arrangements with some organizations who are able to assist donors in shipping materials to Bethlehem University at reduced or no costs.  Please contact Mrs. Vera Koussa (verak@bethlehem.edu) for more information about this possibility.

 

 

For further information, please contact:

Mrs. Vera Koussa, verak@bethlehem.edu

 

 

Bethlehem University Foundation
Email: brds@bufusa.org
Phone: +1-240-241-4381
Fax: +1-240-553-7691
Beltsville, MD USA
Bethlehem University in the Holy Land
E-mail: info@bethlehem.edu
Phone: +972-2-274-1241
Fax: +972-2-274-4440
Bethlehem, Palestine